General Expenses

General Billing Information

Students are required to pay their bill in advance, and in full at the beginning of each semester. Thus, payment of tuition, residence fees, and other amounts must be satisfied in full by August 1, 2014, (before the beginning of the academic year), and by January 2, 2015, (before the beginning of the second semester). In keeping with this policy, assignment to classes and housing will only be made after prior approval from the Vice President for Finance. Any additional charges during the semester are billed and payable when incurred.

Secure access to a student’s statement is provided through the Saint Anselm College Campus Portal (https://myanselm.anselm.edu). Students can access their bills from anywhere that has an internet connection twenty-four hours a day, seven days a week. Students can download, print and email their statements. Periodic notices will be emailed to students to remind them to check their statements and advise them of payment due dates. Prior to the beginning of the fall and spring semesters, paper bills will be generated in the student’s name and mailed to the student’s permanent address, as well as being available online. If the student wishes to receive a regular monthly paper bill, a written request from the student must be submitted to the Business Office.

The College anticipates that all financial obligations to the College will be paid in full. Failure to meet these obligations may result in an Administrative Dismissal from the College.

Student Expenses

Fees are non-refundable and are subject to change at any time by the Board of Trustees. Bills for the fall semester are mailed in July and are due in full by August 1, 2014. Bills for the spring semester are mailed in December and are due in full by January 2, 2015. Any account not paid on time will be subject to an interest charge on the unpaid balance.

A registration hold will be placed on any student who has an unpaid balance meaning that the student will not be allowed to complete the registration process for the next semester until the balance is paid in full. Accounts over 120 days past due may be referred to a collection agency. Overdue accounts that are referred to a collection agency shall incur and be assessed the agency’s fee. This fee will be added to the overdue balance at the time of assignment to the agency. Transcripts and diplomas will not be released for any student whose account is in arrears or for any student who is in default on a federal loan. Graduating seniors will not be permitted to participate in graduation ceremonies if all financial obligations have not been met. Should an individual begin as a non-matriculated student and change his/her status to matriculated, that student is then responsible for paying the difference between the cost of non-degree and matriculated course work for all non-matriculated courses taken. Please note that financial aid cannot be awarded retrospectively.

All students living in residence halls must pay the full residence fees, which include room and board. Any student receiving a monthly room rebate must be in residence in that room on the last day of the calendar month in order to receive the rebate. A student vacating the room earlier than the last day of the calendar month will not receive the rebate for that month. Students living in apartment housing may purchase a meal plan through the College’s Dining Services. Students must furnish their own blankets, bed linen, and towels. Books and stationery supplies may be obtained at the College bookstore. The annual cost of books and supplies is approximately $ 1,500.00. However, variations may occur, depending upon the student’s course selection and major field of study.

All students are required to complete and sign a Payment and Initial Disclosure Notice confirming that they under-stand their legal and financial responsibility to Saint Anselm College. Thirty days after the beginning of the fall or spring semester, a registration hold will be placed on the account of any student who has not complied with this requirement.

All full-time students are required to carry accident and health/sickness insurance and will be billed for automatic enrollment in the school insurance plan . All students must access the insurance company’s website (www.CrossAgency.com/saintanselm) by September 2, 2014 to enroll or waive the insurance. After September 2, 2014, the student is not eligible to waive the insurance or have the charge removed from the bill.

Refund Policies

Account Refunds

Refunds are issued on credit balance statements only. A credit balance statement occurs when a student’s account is credited with disbursed financial aid and/or payments that exceed the total charges for the semester. All requests for refunds must be submitted in writing to the Business Office. An account refund will be made payable to the student unless the College is instructed otherwise in writing except for when the credit balance results from the deposit of proceeds from a parent loan. In which case, the refund will be made payable to the parent and mailed to the parent’s home address on file with the College, unless the parent requests otherwise in writing. A minimum of two weeks should be allowed for processing.

Federal Financial Aid

Saint Anselm College complies with the refund policies contained in the Higher Education Amendments of 1998 under which the College is required to return Title IV funds (Perkins Loans, Supplemental Educational Opportunity Grants, Pell Grants and Guaranteed Student Loans) on a per diem basis when the student withdraws before 60% of the payment period has been completed.

State aid and outside scholarships will be refunded to the appropriate agencies in accordance with their respective policies. Alternative education loans will be returned to the lender on the same percentage basis as Tuition and Institutional Aid. A student with an alternative loan who has an outstanding balance as a result of the refund calculation may be able to retain a greater percentage of the loan than that used in the refund calculation.

Withdrawal from the College

A student who withdraws, or is requesting a leave of absence, from Saint Anselm College, must complete a form, which can be obtained from the Registrar, indicating the official date of withdrawal and the date of the last documented academically-related activity. Before beginning the withdrawal process, financial aid recipients are advised to consult with the Director of Financial Aid regarding refund eligibility and the effect the withdrawal may have on Satisfactory Academic Progress requirements.

Refunds for students who separate from the College, either through official withdrawal procedures or otherwise, will be determined as follows:

Tuition and Institutional Aid

Housing

Resident Meal Plan

Refunds are computed on a daily basis according to the amount remaining in the student’s declining balance account.

Withdrawal from Individual Classes

A student who drops a class during the first two weeks of the semester as a result of which there is a change in status, e.g. from full-time (12 or more credit hours) to three-quarter-time (9 to 11 credit hours) or part-time (6 to 8 credit hours), will receive a tuition refund of 80% of the full-time tuition charge. The student will be charged 80% of the per class cost multiplied by the number of classes being taken. Financial aid recipients should be aware that this will have an effect on their financial aid award. When a student withdraws from a class after the initial two-week refund period, there will be no tuition adjustment and the student’s enrollment status will not change.

Early Termination of Housing Contract

In order to contract for College housing, students must be classified as full-time students. A full-time student is a student taking 12 or more credit hours each semester. Students contract with the College for housing for a period of one academic year (both semesters). The contract remains in effect for the entire academic year unless one of the following occurs: graduation, official withdrawal from the College, academic suspension from the College, or mutual consent of the parties to the housing contract.

Mutual consent of the parties to the housing contract may occur when:

• A student changes his/her status from full-time to part-time (fewer than 12 credit hours).
  • The student desiring to remain in housing must request permission, in writing, from the Office of Residential Life and Education. This request may be denied.
  • The student desiring to vacate housing must also request permission, in writing, from the Office of Residential Life and Education before the second Friday of December. Failure to so notify the Office of Residential Life and Education may result in the student incurring a housing withdrawal fee.
• A student requests, for reasons other than above, an early termination of the housing contract at the end of the first semester. This request must be made, in writing, to the Office of Residential Life and Education before the second Friday of December. Failure to so notify the Office of Residential Life and Education may result in the student incurring a housing withdrawal fee.
• A student requests, for reasons other than above, an early termination of the housing contract during the course of the first or second semester. This request must be made, in writing, to the Office of Residential Life and Education.

In any eventuality, a student will not be released from the housing contract until the student has removed all personal possessions, left the premises clean, and a member of Residential Life and Education has completed and signed off on the Room Condition Form pertaining to the student’s room or apartment. The effective date of release from the contract will be determined by the date of completion of the Room Condition Form. The student will be charged for the room or apartment from the beginning of the semester up to the effective date of release. Fees are computed on a pro-rated monthly basis.